Students in the classroom.

Records Office

Student Records Information

The Records Office personnel are here to help you whenever you need assistance. You will find some resources here that you need or you can stop by our office and we will be glad to help.

Online Information

You may be able to access the information you need via the PeopleSoft Student Self-Service portal. Just login using your student ID and password and browse through the information available to you there. If there are changes that need to be made in any of your online records, you may need to contact us and we can direct you as to the proper procedure or forms you will need.

Student Records Forms

  • Academic Bankruptcy 
    • A student who has been readmitted after having remained out of a KCTCS College for a period of two or more years (at least four 16-week semesters) and who has completed at least 12 credit hours in non-developmental and non-remedial courses with a grade point average of 2.0 or better after readmission, may choose to have his/her previous KCTCS course work removed from the computation of the grade point average.
    • A student who declares academic bankruptcy will continue to receive credit for those courses in which a grade of A, B, C, D, or P was earned prior to readmission without including those grades in the GPA computation. A student who has completed a credential and re-enrolls may not apply the academic bankruptcy rule to courses taken for the credential already completed. A student may only use the academic bankruptcy option once.
  • Certificate Application to apply for a completed certificate program.
  • Degree Audit Request to request an academic audit of a student’s records to determine classes needed for graduation.
  • Drop Request to withdraw/drop from current or future classes.
  • Duplicate Degree/Diploma Request to order a replacement diploma.
  • Enrollment Verification available from National Student Clearinghouse. In some situations, students may provide a form to the Records Office for completion.
  • Graduation Application to apply for graduation in a specific term.
  • Student Release of Information provides permission for others to access student's academic record.
  • Transcript Request to request an ECTC transcript.
  • Visiting/Transient Student for ECTC students to request visiting/transient status with a non-KCTCS institution.

View our Course Catalog!


Contact Information

KCTCS/Elizabethtown Community and Technical College
Records Office
Bryan Smith ~ Registrar
RPC 102 1st Floor Room 102
610 College Street Road Elizabethtown, KY. 42701
(270) 769-2371 or (877) 246-2322
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